Giving someone else access to your Facebook page can be useful in certain situations, but also carries some risks. Here is an overview of how to safely give page access to another person, the benefits and drawbacks, and steps to revoke access.
Overview of Giving Facebook Page Access
Facebook allows page admins to grant different levels of access to other users. Here are the main ways you can give someone else access to your Facebook page:
- Make them an Admin – Gives full control over the page, including posting as the page, changing settings, adding/removing admins, etc.
- Make them an Editor – Can edit the page, post as the page, respond to and delete comments, create ads, etc. but cannot add/remove admins or change major settings.
- Make them a Moderator – Can respond to and delete comments as the page, view insights, but cannot create posts or ads as the page.
- Make them an Advertiser – Can manage ads and view insights, but cannot post or moderated comments.
When you add someone in any of these roles, they gain the abilities described above for your page. You remain the primary admin with full control. The level of access depends on the role you assign them.
Benefits of Giving Someone Else Facebook Page Access
Here are some potential benefits of giving someone else access to your Facebook page:
- Allows someone to help you manage and moderate your page
- Lets someone post content, respond to comments/messages, or run ads when you are unavailable
- Help divide up workload if managing a high-traffic page
- Provide access to an employee or social media manager
- Temporary access for a family member if you are ill or unable to access Facebook
Having trusted help with managing your page can make it easier to keep the page active, engaging, and growing. Just be sure only to add responsible people you know well.
Help Managing the Page
Adding one or more admins, editors, or moderators lets others assist you with managing the workload of an active Facebook page. This could be useful if you:
- Don’t have time to respond to all comments and messages
- Want someone to help create and schedule content
- Need assistance moderating discussions or deleting spam
- Have a high volume of engagement that is difficult to handle yourself
With competent help, you can ensure posted content is high-quality and engaging, comments get responses, and any inappropriate activity gets removed quickly.
Posting When You Are Not Available
It can also be handy to give someone else posting abilities for times when you are on vacation, sick, or otherwise unable to access Facebook. This could include:
- A social media manager that has scheduled access to keep activity going
- A family member that can post updates if you are ill
- Co-admins that can cover if you take a vacation and are offline
Granting the proper roles allows your page to stay active with fresh content even when you cannot directly post or respond yourself.
Risks of Giving Someone Facebook Page Access
While there are good reasons to add admins or editors, there are also some risks to keep in mind:
- Given full admin access, they can remove you from the page
- They could post inappropriate, damaging, or unauthorized content
- They may change important page settings and roles without permission
- Private page messages and data would be visible to them
- Scam access requests could result in the page getting hijacked
These risks are higher the more broad access and abilities you grant. Be very cautious giving full Admin access.
Could Block You from Your Own Page
A major risk with making someone an Admin on your page is that they can then remove you from the Admin role. This would block you from the page you created and managed. They could do things like:
- Lock you out by removing your Admin access
- Change the password so you cannot recover access
- Impersonate you or your business on the page
- Delete all your posts and history as the page owner
While rare, malicious actors could hijack your page and block you entirely. Be extremely cautious about who gets the Admin role.
Inappropriate or Damaging Content
If someone has posting privileges for your page, they could post content you disagree with or that damages your brand and reputation. This could include:
- Offensive, illegal, or unethical posts
- Messages that go against your values or beliefs
- Spam, scams, or phishing content
- False information or impersonation
Vet anyone carefully before allowing them to post to your page. Ensure they understand your guidelines and expectations.
Changing Important Settings
Depending on their role, authorized users could alter key settings for your page without your approval. This might include:
- Changing page name, category, contact info, or other details
- Switching security settings like two-factor authentication
- Adding or removing page managers
- Adjusting age restrictions, country access, or other restrictions
- Enabling or disabling important features like visitor posts
Monitor settings changes and limit who can adjust core options.
| Role | Can Remove Admins | Can Change Core Settings |
|---|---|---|
| Admin | Yes | Yes |
| Editor | No | Only some |
| Moderator | No | No |
| Advertiser | No | No |
Steps to Safely Give Someone Access
If you decide to grant page access to someone else, take these steps to do it safely:
- Only give access to people you know and trust. Avoid strangers.
- Start with limited roles like Comment Moderator to test them first.
- Discuss expectations and guidelines for behavior representing your brand.
- Monitor activity closely at first to ensure appropriate content and actions.
- For Admin access, require strong, unique password and enable two-factor authentication.
- Ask for notification of any major page changes made by the user.
- Document in writing the scope of access granted.
- Revoke access immediately if any violation of trust occurs.
Taking precautions allows you to benefit from assistance while minimizing risk.
Vet and Start Small
Do diligence on anyone before granting them access:
- Ensure they are known and trusted friend, family, or employee.
- Ask them to submit a request and explain why they need access.
- Start by giving limited Moderator powers first to test them.
- Slowly increase access based on how responsibly they handle lower privileges.
Avoid handing full Admin instantly to an unproven user. Start small.
Communicate Expectations
Once access is given, set clear guidelines for how they should manage and post for your page. This includes:
- Content posting schedule and tone preferences
- Off-limits topics if any (politics, religion, etc.)
- Require approval before publishing if needed
- Preferred responding guidelines for comments, queries, complaints
- Any confidential data or contacts that should not be shared
Define your standards and rules from the start to prevent issues.
Monitor Behavior
Oversee the activity of someone with page access to ensure they remain responsible. This means:
- Reviewing posts, comments, messages, and other content
- Periodically checking page settings and roles for changes
- Following up if you have any concerns about their activity
- Asking for updates on metrics like post reach and engagement
Verifying appropriate access usage builds trust. Be proactive.
How to Revoke Facebook Page Access
If at any point you wish to revoke access given to someone else, here are the steps:
- Go to your Facebook page and click “Settings”
- Select “Page Roles” from the left menu
- Click the “X” next to a person’s name to remove their role
- Confirm by clicking “Remove” on the pop-up notice
- Change the page password if needed for Admin roles
- Update any other page settings the user may have altered
The user will immediately lose all abilities related to that page role. Repeat for any other roles they may have. Also consider blocking the user from contacting your page.
Remove Specific Roles
If a user has multiple roles, you can revoke them individually:
- Click the “X” next to a specific role to remove just that access
- For example, remove Editor but leave their Moderator access
- Can help transition them to lower privileges if desired
Removing specific roles lets you incrementally decrease a user’s access.
Change Page Password
If the user had Admin access, also immediately change the page password. This prevents them from possibly still being logged in or having reused the password elsewhere. Steps:
- After removing Admin, click “Manage Account” from menu
- Select “Change Password” option
- Enter a new strong, unique password
- Click “Save Changes”
Updating the password secures your page from any unauthorized access.
Restore Other Settings
The user may have altered page settings like:
- Page name, category, contact info
- Roles and permissions
- Age and location restrictions
- Post attributions on or off
- Visitor or comment posting permissions
Review all settings under Page Settings and Roles & Permissions to identify and restore any unwanted changes.
Conclusion
Granting someone else access to your Facebook page can provide helpful assistance in managing your page. However, giving broad posting, admin, or edit access also comes with risks of misuse or your page getting hijacked. Be extremely cautious giving out Admin powers, thoroughly vet anyone before adding them, start with limited roles, closely monitor all activity, set clear expectations, and don’t hesitate to revoke access if issues arise. With proper precautions, page access can benefit your ability to keep your page actively maintained, while avoiding potential abuse of privileges.